In the past, digitizing your medical bills, tax documents, or other important paperwork was a hassle. A combination of system incompatibilities and driver woes often led frustrated people to Google, desperately searching phrases like “How do you scan a document” for help.
Thankfully, it’s now easier than ever to figure out how to scan a document. If you’ve ever asked yourself, “How do I scan a document and upload it to my computer?” the following six simple steps will guide you through the process. When you’re done, you’ll have perfectly digitized copies of your files ready to share on social media, store on a local hard drive, or use however you need.
Press the power button on your scanner to turn it on. If you need to confirm your scanner is properly connected, check the following:
If your scanner is connected to your computer, you should see its name within the list of devices on your respective operating system's menu. If your scanner doesn't appear, you may need to set up your device for use — consult your scanner's installation documentation for instructions.
If your scanner comes bundled with software, open it now to ensure the best compatibility and get the most out of your scanner's built-in features.
If you don't have any scanning software, that's ok! Both Windows 10 and Mac OS have built-in scanning tools. They may not be as robust as custom-tailored software, but they'll get the job done.
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Before starting your scan, determine how many pages you have, what kind of scans you need, and what scanning options you have available.
Both methods are perfectly capable of scanning most documents, so don't worry if your scanner only has one of these options. If your scanner is equipped with a flatbed and feeder, use the one that best suits your needs.
Your scanner may have a simple scan button on the device that will perform one-touch scans when used in conjunction with the included software. If all you need is a digitized copy of your document using default settings, this will likely be more than enough to scan documents.
If your scanner doesn't have on-device buttons or you need to tweak scanner settings, open up your software of choice and click the New Scan button (or similar; the exact language and functionality to scan documents will differ depending on what you’re using).
You may see the following options when initiating a scan:
Options may vary depending on software choice and operating system, but these are the most common settings to scan documents. Once everything is to your liking, click Scan to begin.
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After initiating the scan, you’ll likely get a preview of the final scanned image, which usually takes a fraction of the final scanning time. Here, you’ll be able to view what your finalized scan will look like, allowing you to make any final adjustments before initiating a full scan. If everything looks good, click the scan button. Your scanner will begin working and may take several minutes to complete depending on how detailed the final image is.
The final step in the process of how to scan a document to a computer is to check that your software has saved the document once it has been scanned. If you’ve scanned more than one document, or your documents are double-sided, ensure all pages are scanned and saved correctly. Re-scan any documents that may be missing or have come out poorly.
By default, Windows Fax and Scan saves scanned images in the Scanned Documents sub-folder. This folder is accessible by navigating to your Documents folder or typing Scanned Documents into the Windows 10 search bar and clicking on the top result. You can also click the Save As button in the toolbar to change the file type or save the image in another location.
On Mac, saved scans default to the folder determined by your scanner during initial setup — refer to your scanner’s documentation to find the exact location.
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